Tips on Protecting Customer Files from Malicious Attacks
Many business owners and companies usually have confidential information regarding their clients. Thus, it becomes the responsibility of the company to keep this information safe from hackers. Thus, it is prudent for every company to ensure this information is safe from leakage. The following are guidelines on keeping your client data safe from unauthorized attacks.
First and foremost, confidential data must not be accessed by all employees in the company. You must note that not all employees in your company ought to access the information that you hold. By so doing, your company will not be left vulnerable to an information breach with the number of workers viewing it are limited.
In addition to this, it is crucial that every company shreds customer’s information. This will make sure that no one will ever access that data. Thus, all businesses and companies ought to purchase industrial shredding machines that can get rid of data. This shredder will also help you to minimize the amount of trash which goes to the landfills. There are various options for anyone who wants to buy the shredding machine. You can get a machine that grinds every paper to dust form and another that does it in strips and micro-cuts. For sensitive paperwork, it is wise to buy the shredder that will grind the papers to dust.
Also, it is good to drop the shared server and move to a dedicated server. This will cost you a lot more, but it will give you peace of mind since you will not worry about the hacking of your confidential data. You need to create long passwords which must be between thirteen to fifteen characters because they are more hard to hack compared to short passwords. In addition to this, you must not use any particular words to create passwords, but rather use random letters, symbols, numbers, and capitalization. Password creation can also be made easy by the use of some specific tools that will simplify the work for you and also ensure that your workers follow the right way in creating passwords.
At the same time, it is also worthwhile to observe some precautions while dumping your papers that contain confidential information. Before you throw papers away, you must take your time to destroy them completely to avoid hackers accessing them. You must note that some confidential data are normally gotten from the dumpster.
On the other hand, you must also choose the information that you need when you are collecting it from your customers and avoid taking any extra data that you do not need. Additionally, unauthorized people must not be allowed to view any data by ensuring that it is locked up.